Job Description

Office Manager

Aiken Regional Medical Centers, located in Aiken, South Carolina, is a 273-bed acute care facility providing top quality and safe healthcare to the residents of Aiken and surrounding communities since 1917. Aiken Regional Medical Centers has been ranked a top hospital in South Carolina by the American Heart Association for its treatment of heart attack, heart failure and Stroke, and most recently, coronary artery disease.

Additionally, Aiken Regional provides comprehensive healthcare services such as behavioral health ( Aurora Pavilion Behavioral Health ), emergency medical care (main hospital and ER at Sweetwater ), orthopedic surgeries, maternity, rehabilitation services( Hitchcock Rehabilitation Services ), imaging, and wound care.

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Office Manager will coordinates administrative, technical and records management support for the Administrative team.  Supervises assigned administrative staff.  Serves as communication liaison between senior executive offices, corporate office, and various constituencies of the facility.  Manage executive schedules and communications to ensure effective and efficient operations by analyzing activities and needs and coordinating support.   Creates and drafts reports, letters, and presentations. Manage all aspects of meetings and travel for executives.  Manage departmental operations of the executive to ensure an efficient work environment.  Exercises independent judgment and discretion in delegating work assignments.  Must maintain confidentiality, professional correspondence, timely management of assigned projects. 

Duties:

• Types, reviews, and distributes written correspondence and dictation as requested, achieving timely turnaround of quality product.
• Manages executives’ schedules to include appointments and travel. Coordinates meetings and facility events as assigned.                
• Coordinates and attends hospital meetings as requested, to include, recording and transcribing minutes, assisting with agenda preparation, notifying meeting participants, and maintaining file of minutes.
• Conducts research, assembles and analyzes data to prepare and present various reports and documents.
• Reports all relevant information regarding patient care, physicians, and organizational operations, to Administrative Team as necessary.
• Manages confidential record maintenance and responds to a high volume of sensitive, confidential information in a professional manner.
• Exhibits flexibility and creativity in reaching organizational goals. Exercises independent judgment in decision making for daily operational issues.
• Manages assigned facility contracts to ensure compliance with policies and that contracts are renewed and approved in a timely manner.
• Demonstrates effective communication skills through collaboration with all healthcare team members, patients, visitors, vendors, and the community ensuring optimal outcomes and stressing customer relations.
• Hires and trains administrative staff. Monitors performance of assigned staff and conducts performance evaluations.                  
• Manages office operations and staff to ensure effective workflow, accomplishment of goals and responsibilities and services to customers.
• Delegates work duties, sets performance goals with administrative staff as appropriate.
• Implements office procedures and systems to maximize operating efficiency.
• Oversees departmental productivity and quality goals.

Benefit Highlights

• Sign On Bonuses for select positions
• Unlimited Employee Referral Bonus Program
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• Tuition/Certification Reimbursement after 6 months
• Culture of Excellence – Employee Recognition program
• Challenging and rewarding work environment
• Clinical Nursing Ladder opportunities
• SoFi Student Loan Refinancing program
• 401(K) with company match and discounted stock plan
• Career development opportunities within UHS and its 300+ Subsidiaries!
• More information is available on our Benefits Guest Website: uhsguest.com

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. 

Requirements:

Duties:

Education requirements: Bachelors degree preferred.                                                      

Work experience requirements:              5 years experience in an office management, administrative support or equivalent role required;  experience supporting multiple executives and 1-2 years of hospital experience preferred.          

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

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At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

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