Administrative Assistant Job at SGS Consulting, Exton, PA

RjVyY0x1c3RSZXdyL1RVR21mOW5MeGVkNmc9PQ==
  • SGS Consulting
  • Exton, PA

Job Description

Description:

Primarily on-site

In addition to basic admin tasks, the position also requires some receptionist/front desk work and must start at 6:30 AM. The ideal typical work hours will be from 6:30 AM to 3:30 PM, including 1 hour of unpaid lunchtime.

Job Description

The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.

Essential Functions

The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.

• Calendar management and coordination of meetings

• Coordinate domestic as well as international travel arrangements for the department

• Process Invoices and prepare expense reports

• Assist with ad hoc projects under general guidance from the manager

• Provide support to other members of the department as needed

• Interact with staff at all levels in a fast-paced environment

While being assigned to work at the front desk (typically 6:30 AM to 10:30 AM),

• Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.

• Issues control badges as required, records visitors' arrivals and departures.

• Ensure the vendors complete the safety and GMP training when needed and maintain the records.

• Answer incoming calls and route accordingly. Maintain updated phone list with changes.

• Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.

Requirements:

• 3 to 5 years of experience of administrative skills

• Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook

• Must be a self-starter with the ability to multi-task

• Flexibility to accommodate rapidly changing priorities and deadlines.

• High level of accuracy and attention to detail

• Strong verbal and written communication skills

• Strong customer service skills

Job Tags

Similar Jobs

KBR

Mission Technology Shared Services Finance Intern Job at KBR

Title:Mission Technology Shared Services Finance InternThe Mission Technology Shared Services Finance Intern should have a strong...  ...will work 24 hours a week (3 days, 8 hours a day). The summer internship will be for 12 weeks.Duties and Responsibilities+ Intern will... 

ASK Recruitment Services Inc.

Billing Coordinator Job at ASK Recruitment Services Inc.

 ...Complete open service work order report on a weekly basis to regional service managers # Assist in credit card charges on the Virtual Clover system # Work closely with the A/R team in resolving billing issues and providing the necessary billing back-up materials... 

OCMULGEE INVESTMENT GROUP LLC

Ocmulgee Investment Group Llc Job at OCMULGEE INVESTMENT GROUP LLC

Job Summary ~ Contract Driver (1099, Solo)~ Dry Van and Power Only ~ OTR ~$1,000 - $2,000 gross total weekly avg. pay ~2,500 - 3,500 avg. miles per week ~25% Driver Load/Unload ~ No slip seating Home Time ~5 - 7 expected days out ~ You can stay out...

Priority One Security

Day/Overnight Security Guard (Flagstaff) Job at Priority One Security

 ...About the Job Job Title: Security Guard (Must be a Licensed Security Guard) (Can assist with attaining Guard Card if Interested) Company : Priority 1 Security Reports to: Operations Manager Job Summary: Priority One Security (formerly Pride Security... 

BJC HealthCare

Radiologic Technologist Advanced Modality (AMT) - Neuro-Interventional Job at BJC HealthCare

 ...Imaging, ARRT, BD, CI, N, VI, ASRT, Radiologic, Rad Tech, Student Radiology, Student in clinicals, General Radiology (X-Ray Tech), Entry Level, Radiologic Technologist, Radiographer, Rad Tech, Radiology Tech, Medical Imaging, RT, ARRT, MRI Graduate, magnetic resonance...