Administrative Assistant Job at Phaxis, Los Angeles, CA

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  • Phaxis
  • Los Angeles, CA

Job Description

We are seeking a highly organized Administrative Assistant to provide operational and administrative support to managers in a dynamic environment. The ideal candidate will excel in multitasking, communication, and problem-solving to ensure efficient day-to-day operations.

Key Responsibilities:

  • Provide administrative support, including answering calls, assisting visitors, and managing inquiries.
  • Coordinate meetings, events, interviews, travel, and lodging arrangements.
  • Prepare and edit correspondence, agendas, reports, and meeting minutes.
  • Maintain and update files, databases, and records.
  • Perform data analysis and assist in preparing reports.
  • Serve as a liaison between departments, clients, and vendors to resolve routine issues.
  • Manage mail distribution, office supplies, and service requisitions.
  • Operate standard office equipment and required software applications.
  • Support additional administrative tasks as needed.

Preferred Qualifications:

  • Preferably 3-6 years of administrative support experience , ideally in financial services or a corporate setting.
  • Strong knowledge of investment concepts, banking, and securities industry operations .
  • Proficiency in Microsoft Office (Excel, Word, Outlook) and office management software .
  • Ability to organize and track multiple tasks in a fast-paced environment.
  • Strong written and verbal communication skills.
  • High attention to detail and ability to work collaboratively.

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